– Applicable Privacy Law: means any law or regulation relating to the processing of Personal Data, including but not limited to the GDPR and any applicable national data protection laws.
– Booking Platform: refers to the website operated by EVEA allowing users to book hotel accommodations in connection with events organized by EVEA for its clients.
– Client: any legal entity for which EVEA organizes events and provides booking services.
– User: any natural person accessing and using the Booking Platform, including event participants.
– Personal Data: any information relating to an identified or identifiable natural person.
– Processing: any operation performed on Personal Data, whether automated or not, such as collection, recording, storage, use, disclosure or deletion.
– Payment Service Provider: refers to Stripe, a third-party payment service provider used to process online payments securely.
EVEA processes Personal Data in compliance with Applicable Privacy Laws and in accordance with principles of fairness, transparency, proportionality and data minimization.
Personal Data may be collected directly from Users when they use the Booking Platform or indirectly where necessary for event organization purposes.
Types of Personal Data collected may include:
Identification data (first name, last name)
Contact information (email address, phone number)
Professional information (company, job title, event affiliation)
Booking information (hotel selection, stay dates, preferences)
Billing information (billing address)
Payment-related data (processed exclusively by Stripe)
Technical data (IP address, browser type, device information, cookies)
EVEA processes Personal Data for the following purposes:
Managing hotel bookings related to events
Communicating with Users regarding their bookings
Managing payments and invoicing
Ensuring the proper organization and logistics of events
Improving the functionality and performance of the Booking Platform
Complying with legal and regulatory obligations
Personal Data will not be used for purposes incompatible with those described above unless required or permitted by law.
Payments made through the Booking Platform are processed securely by Stripe.
EVEA does not store any credit card details.
Stripe acts as an independent data controller for payment processing and applies its own privacy policy, available on Stripe’s official website. Users are encouraged to review Stripe’s privacy practices before making a payment.
EVEA does not sell Personal Data.
Personal Data may be shared:
Internally within EVEA, strictly on a need-to-know basis
With service providers involved in event organization and accommodation management
With Stripe for payment processing
Where required by law or legal process
All service providers are contractually bound to process Personal Data in compliance with Applicable Privacy Laws.
Personal Data is retained only for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law or justified by a legitimate interest (e.g. accounting or legal obligations).
Personal Data is processed based on:
The performance of a contract (hotel booking and event participation)
EVEA’s legitimate interests (event organization, platform improvement)
Legal obligations
User consent, where applicable
EVEA does not intentionally collect sensitive Personal Data unless strictly necessary and in compliance with Applicable Privacy Laws.
The Booking Platform uses cookies and similar technologies to ensure proper functioning, enhance user experience and collect statistical information.
Users can manage their cookie preferences through the cookie management tool available on the website.
EVEA implements appropriate technical and organizational measures to protect Personal Data against unauthorized access, loss, alteration or disclosure.
Access to Personal Data is restricted to authorized personnel only.
In the event of a data breach, EVEA will comply with Applicable Privacy Laws and notify relevant authorities and affected individuals when required.
EVEA maintains the confidentiality of Personal Data and ensures that it is not disclosed to unauthorized third parties, except where legally required.
Personal Data may be processed or hosted within or outside the European Union.
Where applicable, EVEA ensures that appropriate safeguards are in place in accordance with Applicable Privacy Laws.
In accordance with Applicable Privacy Laws, Users have the right to:
Access their Personal Data
Rectify inaccurate data
Request erasure
Restrict processing
Data portability
Object to processing
These rights may be exercised by contacting EVEA at: vpaulet@agence-evea.com
In case of unresolved issues, Users may lodge a complaint with a competent supervisory authority (e.g. CNIL in France).
This Privacy Policy may be updated periodically.
The latest version will always be available on the Booking Platform, with the date of last update indicated above.
